Finished is not the same as ready.
We plan the move, activate the building, train your operators and hand over clean asset data, so the space works the morning people arrive and keeps working for years after.
What is at stake.
Opening day does not move
Students arrive, patients are booked and leases begin on a fixed date. The building has to be ready for people, not just complete.
Your team inherits it all
Your facilities staff will run this building for decades. A stack of binders and a one-hour walkthrough turns small issues into expensive ones.
Warranty clocks start early
Most warranties begin at substantial completion. Anything missed in year one lands on your operating budget.
How we hand it over.
- 01
Transition scheduled with construction
Move dates, furniture deliveries, IT cutover and staff training are built into the construction schedule as linked activities, so a slipping floor shows its effect on opening day at once.
- 02
Activation and mock days
We stage equipment, stock rooms and run practice days with your staff to find workflow, signage and access problems before the public does.
- 03
Training at the equipment
Your engineers learn each system from the people who installed it, standing at the equipment, with recorded sessions to revisit.
- 04
Asset data collected as installed
Tags, serial numbers, maintenance tasks and warranties are captured as equipment goes in and delivered in a format your maintenance software can load.
- 05
The first year
We stay engaged through warranty, run seasonal checks on heating and cooling and return for an eleven-month walkthrough before warranties close.
What lands on your desk.
Scope is set project by project. These are the working documents you can count on, updated on a regular cycle and yours to keep.
Department-by-department sequence for furniture, equipment, IT and people, linked to construction milestones.
Room-by-room status, from stocked supplies to tested door hardware and working signage.
Organized manuals plus recorded training for every major system.
Every maintainable asset with location, data and tasks, ready for your maintenance software.
Start and end dates for every warranty, open items and the eleven-month walkthrough report.
Twenty months to move-in weekend.
Four residence halls around a central green had one date that could not move. Furniture, access control and housing staff training were scheduled as part of the build, floor by floor, and the design-build team delivered all four halls in 20 months, ready for move-in weekend.
- 1,320
- Beds
- 4
- Residence halls
- 20
- Months to move-in
What owners want to know.
When should transition planning begin?
Roughly a year before opening for complex buildings like hospitals and labs, and at least six months ahead for most others. Specialized equipment moves need more lead time.
Do you replace our facilities team?
No. We work beside it. The goal is to set your operators up to run the building well, not to take over their role.
Can you deliver data for our maintenance system?
Yes. We agree the format and fields at the start of construction and collect the data as equipment is installed, so it is complete at handover.
Bring us the schedule that worries you.
Share the drawings, the budget or the date you cannot miss. A GilbertLanham project lead will walk through the critical path with you and tell you plainly where the risk sits.